Shape Cleveland Hiring Administrative Assistant / Office Manager

Shape Cleveland

Position: Administrative Assistant / Office Manager
Type: Part-Time – In-person with hybrid flexibility
Starting Rate: $22-25/hour
Hours: 25-30 hours per week
Education: 2-4 Year Degree or 2 Years Experience
Reports to: Executive Director

– Company Laptop
– Paid Holidays
– Time Off: 80 hours

Company Mission: Shape Cleveland is an educationally-based nonprofit that operates a professional video production company and photography studio. Our goal is to provide opportunities for those interested in a career in the film industry or as photographers by creating hands-on opportunities by offering our services to local businesses and other nonprofits.

Job Description: Shape Cleveland is seeking a dynamic part-time employee to fulfill the crucial role of an administrative assistant and office manager. This person will be responsible for a variety of administrative and clerical tasks to help ensure our office runs smoothly and assist with serving our company mission. The primary role of this individual will be to provide support to managers and employees when it comes to office-related tasks.Understanding of the video and film industry is preferred but not required. Production skills can lead to additional hours.

Responsibilities will include:
• Plan and manage the schedule with employees and clients through Slack, iCal, and email
• Read, organize, summarize, and respond to emails (shared with CEO)
• Ability to assemble and create communication snapshots (visual, verbal, and written) for CEO
• Attend and scribe meetings as needed
• Schedule photo and video shoots based on crew availability
• Maintaining and tracking project timelines and deadlines and communicating necessary information to the project team
• Assist with tracking staff/project hours to ensure projects stay on schedule and within budget
• Organize studio equipment and maintain equipment inventory
• Assist with writing and preparing reports(annual reports, client progress summaries, etc.)
• Manage day-to-day functionality of the office and maintain common areas
• Host and assist educational events or mixers
• Other necessary duties
• (Optional Experience is a plus) Video editing skills and/or production assisting

• Driver license, vehicle, and clean driving record (required)
• Able to lift and carry up 30 lbs backpacks and bags
• Know how to use Google Apps and/or Apple iWork software
• Able to work some weekends and/or evenings
• Eloquent, clear, and persuasive verbal and written communication skills

Email resume with cover letter with subject line, “Office Manager Position” to:

Shape Cleveland
[email protected]
Patrick Fenner

No phone calls, please.